Date of the Drill/ Exercise: February 12, 2015 (1:30 PM)
Location : EE Building, Engineering Department
Mechanics and Scenario:
a. HoD, HoS and HSE Committee agreed to conduct another Evacuation Drill for 2015.
b. This drill was intended to check the overall response of people while having work and classes inside the EE building. It would also evaluate the outcome of a week-long awareness campaign among students and staff of the Engineering Department.
c. HSE Committee members had met previously to plan and to know exactly their strategic positions during the actual exercise.
d. When the alarm went off, members of the HSE Committee-Quick Response Team assembled themselves at nine (9) different exit points of the building.
e. HSE Committee members were also there to assist anyone, in case of an emergency.
f. As expected, students and staff who were present in the new Electrical Engineering (EE) Building’s rooms and laboratories, started to move out voluntarily and in an orderly manner.
g. People went out at different exit doors of the building, with no signs of panic nor confusion.
h. The time it took to evacuate completely all people from the building was: 7 minutes and 12 seconds!
i. The Assembly Point beside ELRO3 was considered to be near (having the shortest route), convenient, and big enough to contain and assemble the crowd.
j. People’s head-count at the Assembly Point was made and was estimated at 149 participants, the building was again checked by the Quick Response Team before HOD Dr. Saravanan and Team announced the “all clear” signal.
k. The exercise was then concluded.
1. Main exit door at the EE Building is of swing-in type (design), and therefore, it is not possible to swing out this door during an emergency evacuation.
2. Similarly compared to last year’s drill (2014), even after hearing the sound of the alarm, some students inside the female toilets responded slowly to evacuate the area.
3. The sound (volume) of the alarm is not very loud to signal an “emergency” situation for all occupants of the building.
4. Only few students were having classes in the EE Building at the time of the Evacuation Drill.
5. Counting of evacuees was designated to HSE Quick Response Team members at exit doors.
1. The main exit door can be re-designed with a swing-out provision, to open it fully during an emergency. Ask assistance from the Maintenance people to re-design and to fix this door.
2. The Emergency Awareness, especially for female students, should be strengthened and encouraged to improve their response to the alarm.
3. The alarm system can be further enhanced to increase its volume to reach a wider area.
4. Conduct another drill at a busy time to verify the effectiveness of the Department’s awareness program and people’s response on emergency situation.
5. It is suggested to develop a practical system of accounting evacuated people, and the possibility of accessing personal information (i.e. In Case of Emergency or ICE Card, or biometric data)
In the overall, all students and staff should continuously participate in conducting an Evacuation Drill to improve further our overall emergency response! It is desired to have a more efficient, or faster response time, and to have a more effective system of accounting people at the Assembly Point.
Thank you very much for the strong support of students, staff and Heads (HoD Dr. Saravanan, HoS Fazal, and HoS Dr. Mohammed Al Jabori) of the Engineering Department.
Report Prepared by:
HSE SubCommittee Coordinator (AY 2014-15)
Members of the HSE-Quick Response Team:
Mr. Chandilyan Dr. Vimal
Mr. Shanmugan Mr. Sahayanathan
Mr. Fredrick Mr. Aleem
Mr. Bernard Rabaca Mr. Michael
HoS Fazal Ur Rahman